Hybrid and in-person events necessitate safety strategies that account for the latest health recommendations. This can include proof of vaccination, symptom data checks, and social distancing protocol. 

In this article, learn how to use Splash to prepare guests for what to expect on-site.

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Collecting proof of vaccine or symptom data

As an event organizer, you can ask for attendees’ consent to present proof of vaccine status or symptom information on-site.

Use Splash’s registration form to add checkbox questions like:

• "As an attendee, I understand I will need to confirm my COVID-19 vaccine status to enter the event.”
• “As an attendee, I understand I will need to provide my recent health symptom information to enter the event.”

Splash recommends collecting vaccine and symptom data on-site so you don’t have the responsibility of storing sensitive health information.

Additionally, Splash’s platform cannot validate or be held liable for the accuracy of any health information submitted during registration. Splash recommend consulting with your Legal team to understand if you’re authorized to ask for vaccination or symptom data.

Preparing email communications

Use Splash's Email Sender to communicate your event safety protocol to guests in advance of the event. 

This can include what information constitutes as proof, what on-site procedures will be in place for collecting this information, and how your event will benefit from this protocol.

Splash recommends:

• Creating lists of guests based on registration status
• Including event safety protocol in text elements in the Email Sender
• Targeting recipients using lists created in the Guest List
• Creating and scheduling reminder emails in advance of the event

Collecting vaccine and symptom data on-site

Splash recommends collecting vaccination status or symptom data on-site using one of the following industry standard methods:

• Physical vaccine card: This card includes vaccination information like the date, administrator, and location of each vaccine dose. Some healthcare providers can also provide a physical certificate of vaccination.
  
• Digital vaccine card: Several states offer digital apps (vaccine passports) or QR codes that allow individuals to keep a digital record of their vaccine cards on their phones. Splash recommends referring to your state’s department of health website for the most up-to-date information.
  
• Health app: Providers like Crowdpass and CLEAR Health pass offer HIPAA-compliant mobile apps for pre-screening attendees. Attendees can fill out health waivers, complete a set of screening questions, and attach vaccine and testing documentation to the app.