There are multiple ways you can connect Splash and Zoom, so before you get started, you’ll want to figure out which option — or options — is best for your event. The good news: each option is unbelievably easy, requiring zero technical expertise.
First you need to decide if you’ll be using Zoom Webinars or Zoom Meetings. Both Zoom products are similar, but Webinars are designed to be host & panelist driven whereas Meetings are designed to be collaborative, with all participants able to screen share, use video and audio, and see who else is in attendance.
Second, you can decide if you want guests to view your event embedded in Splash's Virtual Event Page or within Zoom's application.
Let's start with Zoom Webinars.
It takes less than 5 minutes to set up Splash's Zoom Webinars integration.
Once it's configured, here's what happens:
- When a host creates an event in Splash, a corresponding webinar is created in Zoom.
- RSVPs from the Splash event automatically sync to Zoom as approved registrants.
- You decide whether Zoom join URLs are sent through Splash or Zoom's email sender.
- When guests join the event in Zoom, their checked in and checked out statuses sync back to the Splash Guest List.
If that experience sounds ideal, but you'd also like to offer your guests a unique and branded experience, then consider embedding your webinar in the Virtual Event Page.
Simply add the Virtual Event Page to the integrated Splash event and plug in the Webinar ID.
The event will still be hosted in Zoom and on the back-end, your check-in and check-out statuses will remain fully automated.
The main difference is that guests will view the webinar from inside the Virtual Event Page, which will be accessible to them through a personal access link available in Splash.
Now let's talk about Zoom Meetings.
Just like with Zoom Webinars, you get to decide if guests will join your event in Splash’s Virtual Event Page or inside the Zoom application.
The upside of joining in Splash is you can create a distinctly branded and interactive experience, and you can collect check-in and check-out data.
As a host running a Zoom Meeting, no integration setup is required.
All you have to do is enter your Zoom ID in the Virtual Event Page and distribute personal access links in calendar invites and emails.
The alternative option is to have guests join using the Zoom application.
The advantage here is that you get the best version of every collaborative and interactive tool Zoom has to offer. So if the meeting requires a high level of audience participation, you’ll probably want to use Virtual Event Page’s “Link out” function.
This means your guests will check-in on the Virtual Event Page, but will be linked out to the meeting occurring in Zoom.
Note: Guests will need to have Zoom downloaded to their viewing device and check-ins will be captured in Splash, but not check-outs.