Splash and Zoom: Which option is best for my event?

There are multiple ways you can connect Splash and Zoom, so before you get started, you’ll want to figure out which option — or options — is best for your event.

The good news: each option is unbelievably easy, requiring zero technical expertise.

First you need to decide if you’ll be using Zoom Webinars or Zoom Meetings. Both Zoom products are similar, but Webinars are designed to be host & panelist driven whereas Meetings are designed to be collaborative, with all participants able to screen share, use video and audio, and see who else is in attendance.

Splash offers solutions for both. Now, let’s take a look at each of the Splash options. 

Option #1: Embed your Zoom Meeting or Zoom Webinar 

Option one is to embed your meeting or webinar on Splash’s Virtual Event Page Touchpoint. 

This offers the highest ceiling for design because Splash allows you to craft unique, branded experiences for each attendee interaction. This includes the countdown screen, check-in screen, and content surrounding the virtual event itself.

Because the Zoom content is embedded in Splash, your guests don’t need to download or sign into Zoom. This makes getting through the “virtual door” as frictionless of an experience as possible. 

The embed option also automates check-ins — when a guest joins — and check-outs — when a guest leaves, making post-webinar reporting seamless.

The main point to consider here is that not all Zoom features like gallery view, polls, and breakout rooms are available when Zoom is embedded.

Read our full guide on how to embed a Zoom Meeting or Webinar.

Option 2: Link to Stream a Zoom Meeting or Zoom Webinar 

The second option is for Zoom Webinars or Zoom Meetings and uses the power of our Virtual Event Touchpoint’s link out feature.

The guest experience leading up to the event is identical to the embed option described above. The crucial different here is that once a guest checks in, they are prompted to click a button that links them out to Zoom to participate in the event.

The tradeoffs compared to option one are:

  • As a host, you don't have control over design or branding during the virtual event.
  • Link to Stream requires Meeting participants to have the Zoom app downloaded.
  • While check-in details are captured in Splash, time spent during the event is not. It’s also easier to share the meeting details — those unregistered guests wouldn’t show on your Splash attendance report.

Read our Virtual Event Page Touchpoint guide to learn more about the link to stream option.

Option 3: Use Splash’s Zoom integration to automatically create webinars

Our third and final option is for Zoom Webinars users only, and that’s using the Splash and Zoom integration.

The registration and email experiences leading up to the event are fully designed and branded in Splash, but the event itself takes place exclusively in Zoom.

While this option has a lower ceiling for design, where it separates itself is with its automation and scale. By setting up the integration one time, every virtual event a team creates in Splash will create a corresponding Zoom webinar, sync registrants, send confirmation emails, and check-in guests - all automatically. 

If your team consistently produces Zoom Webinars, this is your go-to option.

Read our full guide on how to integrate Splash and Zoom.

 

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