You've worked hard to create your Virtual Event Page, but have you encountered some trouble along the way? Check out our FAQ below, designed to provide you with top-notch troubleshooting tools to ensure that your virtual event will be a success.
For more information on how to set up and use the Virtual Event Page, check out: Hosting events using the Virtual Event Page.
On this page:
My guest cannot access the content
If some of your guests are unable to access your virtual content, there are a few questions to ask to ensure they can get through the (virtual) door:
Does your guest have a Virtual Event URL?
1. Check to ensure your guest is on your Guest List.
2. Confirm the guest has access to their unique check-in link.
- You must use the [virtual_event_url] tag in order for guests to receive their unique links to check-in and view the virtual event. This tag can be included in the buttons in your on-page confirmation, email confirmation, and any other email templates of your choice.
Is your guest seeing the "This check in URL has already been used" screen?
An immediate solution is to manually mark the guest as Checked Out in your Guest List. This will free up the link and allow the guest to check themselves back into the event. This solution is only available for RSVP events. To transition the guest's status:
- From your Guest List, locate your guest.
- Select your guest.
- Click Change Status.
- Select Checked Out.
It's important to remember that a guest can only be checked in to the virtual event on one browser and on one device at a time. The scenarios to consider here are:
- A guest checks in on one browser then opens the link on another browser or opens the link on a different device like their phone. The guest must make sure to exit out of any open links, which will mark them as Checked Out, and then refresh their new window in order to check-in.
- It's also possible that the guest forwarded their confirmation email or sent their check-in link to someone else. If this person used the link to check in first, your guest will not be able to use the same link to check themselves in. They will have to re-register to the event in order to receive a new confirmation email and link.
My guest did not receive the confirmation email
The Splash platform uses a rigorous, multi-faceted protocol to ensure optimal email deliverability to businesses and personal inboxes.
It’s important to note, however, that 100% email deliverability should never be the expectation. Learn more about how Splash handles email deliverability to make sure that all of your emails reach their destination.
Pro Tip: You can leverage the Virtual Event URL column in your Splash Guest List to copy and paste the link to your guest. Make sure to also include the [virtual_event_url] in the Calendar Attachment Description.
My guest's calendar invite is missing the Virtual Event URL
When a guest registers on the event page and clicks the add to calendar button in the on-page or email confirmation their Virtual Event URL will populate in the description.
But there are a few known cases where the Virtual Event URL will not populate:
When guests are manually added to the Guest List with the “Send Confirmation Email” box checked off.
When guests on the Guest List are manually re-sent confirmation emails.
When guests – of any status – are added as recipients to an email campaign in the Email Sender (Reminder, Save the Date, and beyond) regardless of whether or not “Add Calendar Attachment” is enabled.
When visitors or guests click on the calendar icon in the footer of your event page.
My event doesn't have a Virtual Event Page
First, make sure that you are logging into Splash with an account associated with a paid Splash plan. If you are still unable to see the button to add the Virtual Event Page touchpoint on your Event Overview, make sure to reach out internally to gain access.
My event ended but my guests aren't marked as Checked Out
As a quick refresher, when guests click to check in on the Virtual Event Page, their status updates to "Checked In" in your event's Guest List. When the guest exits the page -- either by navigating to a different domain or closing the tab or window -- their status updates to Checked Out.
There are a few known cases that can cause a guest to not be marked as Checked Out when exiting the page:
- If a guest is using Internet Explorer 11 to access the event
- If a guest is using any browser on an iOS or Android mobile device
- If a guest loses internet connection or their device crashes
As a best practice, we always recommend encouraging guests to join using Chrome on desktop in the communications leading up to the event.
I changed my event URL and guests are unable to access my event
If you have modified the event URL after sending out the invites, your guests will not be able to join. Make sure that you re-send the confirmation email, as the dynamic/personalization tag cannot retroactively update for email campaigns that have already been sent out. To resend the confirmation email to your guests, check out:
I don't have advanced design permissions
No worries! Advanced design permissions are not required to access the Virtual Event Page touchpoint.
I am unable to edit or design a certain element on my Page States
Throughout your Page States, you will be able to edit the following elements:
Background color & image, logo upload and width, font size and color, link and button color. Our team is working on allowing more advanced design capabilities. In short, you'll be able to edit fonts, colors and logos.
Note that edits on a Page State will not retroactively reflect on all states so you will have to manually edit each Page State to keep the design consistent.
I need to change my event time
No worries! The 30-minute check-in window will automatically update depending on your selected event time.
My iframe isn’t embedding correctly
Some websites do not permit their websites to be iframed for security reasons or have restrictions in place to view the content. If your content is hosted using an internal tool on your company's website, reach out to your IT team for their current policy.
For more in-depth information, have a look at the following article: