How do I integrate Splash with BlueJeans?

BlueJeans is a video conferencing tool frequently chosen to host webinars for its simplicity and ease of use. As a leader in the event marketing space, Splash has created a way to seamlessly link with BlueJeans to host virtual events.

This combination enables Splash users to synchronize Splash events with their preferred video conferencing tool. The power of the integration happens behind the scenes, making configuration in Splash itself very straightforward.

Check out this video from Splash pros for a rundown of the flow:

Capabilities

So, what does the integration do?  

  1. An event in BlueJeans will be created when an event is created in Splash.
    • The Splash event creator is added as the moderator of the web conference.
  2. All Splash event attendees will be synced to the BlueJeans event when they RSVP.
    • Their email address is added to the list of participants for the BlueJeans event.
  3. Guests who attended the BlueJeans event will have their Splash status update in real time to Checked In.

    BJ_integration__2_.png

Requirements

There are just four prerequisites to creating a Splash-BlueJeans integration:

  1. Splash for Business Enterprise account 
  2. Enterprise BlueJeans Events account 
  3. BlueJeans Client ID and Secret (must be a BlueJeans Admins to generate)
    • These are located in Admin > Events > OAuth access > APP secret and Admin > Events > OAuth access > App Key.
      Image_2020-04-02_at_9.58.32_AM.png
    • To create a new App Key and App Secret, click Add New App at the bottom of the OAuth Access tab.
  4. Splash and BlueJeans user emails must match for the integration to work.
    1. In order for this to be successful, the account setting up the integration in Splash must be the exact same email address with the BlueJeans account.

 Setting up the BlueJeans integration

First thing we need to do is create the new integration in Splash: 

  1. While logged in to your Splash account, select the Integrations icon in the left-hand navigation panel.

    Image_2020-04-02_at_11.40.37_AM.png
  2. Select the New Integration button found on the upper right side of the Integrations screen.
  3. Select BlueJeans from the available integrations list.

    Image_2020-04-02_at_11.41.36_AM.png

 

The integration is now ready to be configured! Now we need to enter the authentication details that you got in step 3 of the Requirement Details:

Screen_Recording_2020-04-02_at_09.40_AM.gif

  1. In the Client ID field, enter the App Key for the Splash app in BlueJeans.
  2. In the Client Secret field, enter in the App Secret for the Splash app BlueJeans.
  3. Next, provide a descriptive name in the Integration Name field.
  4. In the Create Event Trigger field, select Create, Update, or both to indicate when the integration will create an event in BlueJeans. 
    1. Selecting both causes the integration to create a BlueJeans event as well as send requests to update the BlueJeans event when changes are made to it in Splash.
  5. In the Invite Guest Trigger field, select RSVP Yes to indicate when invitations are sent to guests.
    1. RSVP Yes is currently the only trigger that will sync guest from Splash into BlueJeans.

 

The next (and last) step is setting up the trigger conditions. These selections can be used to limit when an integration will activate. Events can be triggered for specific event types or for specific user groups.

mceclip0.png

  1. Click the "Only trigger for specific event types" checkbox and select the desired event type(s) from the list that you only want events in BlueJeans created for.
    1. Without setting the limitation of only activating on a specific event type, the integration creates a BlueJeans event for every Splash event
    2. When more than one BlueJeans integration is configured, they MUST be differentiated by event type.
  2. Click the "Only trigger for specific groups" to only have BlueJeans events be created when Splash events are created from those selected groups.
  3. Under Create Event, select the guest statuses you want syncing from BlueJeans back to the Splash guest list.
    1. We definitely recommend having check-ins selected and check-out is optional based on your program needs. Having both selected will have most accurate guest data syncing back into Splash.

Finally, save the configuration in the bottom right and toggle the integration on to the top right. 

Your integration is now all set, but there's still a lot to learn! If you want to know more about how BlueJeans integrates with Splash, and some Pro Tips to get the best out of it, send your Customer Success Manager a note to get started or request a demo for a Splash Enterprise account.

 

Was this article helpful?
0 out of 0 found this helpful

Comments

0 comments

Please sign in to leave a comment.