Now that you’ve created your event page from your new Sessions theme, it’s time to begin setting up your Sessions! See that new tab in your event navigation?
That’s where all the event magic will happen.
The first screen you’ll see when opening up the Sessions tab will present you with a simplified three-step process of what you should expect while setting up your Sessions.
Creating a Session
We'll first cover how to create you Session. Start by clicking on the "Create your first session" button.
Creating Sessions should feel like a combination between creating an event and configuring the registration settings because this is exactly what you’re building. A smaller event registration within a larger event.
You’ll be taken through the process of naming the session, providing a description, selecting a date and time, and adding a venue.
Note: Session time slots are broken down into half hour increments and can't be manually adjusted.
You can add additional locations for your event within each Session or default to the event setting's venue. There is also the option to add a specific room or meeting place.
Tip: Use the Room section to include more details about where your guests should be congregating for each session. If there isn’t a specific room they should be meeting in, is there some sort of designation for the meeting place that you can add details about here?
Need to be able to segment your sessions? Tags can be applied to each individual session. You can control the registration settings for the session by toggling the Registration Status on and off, setting a capacity, or activating a waitlist.
You’ll notice tabs next to your Session Details for your Guest List. All Session settings will live within the Sessions Manager and this tab will allow you to manage your session-specific Guest List.
The guest list will look and operate the same way as the Guests tab does in an RSVP event. If you need to manually add a guest to a session, you’ll do so from within the session’s Guest List tab.
There is a catch - you can only add guests that are listed as Attending or Checked In to a session. This is because guests must RSVP to your event prior to signing up or being added to a session.
You can add guests directly from your event or from other sessions within your event:
Duplicating and Deleting Sessions
If you need to duplicate or delete a session, head back into the Sessions tab. On the right-hand side of the session you need to edit, click on the menu button (the three vertical dots).
That’s it! Once you’ve created your Sessions, you’ll need to make sure the correct filters are setup in your Event Page. Check out our next article on the two ways you can filter your Sessions.