How do I create a Session?

Now that you’ve created your event page from your new Sessions theme, it’s time to begin setting up your Sessions! See that new tab in your event navigation?

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That’s where all the magic will happen.

The first screen you’ll see when opening up the Sessions tab will present you with a simplified three-step process of what you should expect while setting up your Sessions.

Creating a Session

We'll first cover how to create you Session. Start by clicking on the "Create your first session" button!

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Creating Sessions should feel like a combination between creating an event and configuring the registration settings - because this is exactly what you’re building! A smaller event registration within a larger event.

 

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You’ll be taken through the process of naming the session, providing a description, selecting a date and time, and what’s this...?

You better believe it. It is now possible to provide additional locations for your event within each Session. There is also the option to add a specific room or meeting place.

Tip: Use the Room section to include more details about where your guests should be congregating for each session. If there isn’t a specific room they should be meeting in, is there some sort of designation for the meeting place that you can add details about here?

Need to be able to segment your sessions? Tags can be applied to each individual session as well! And of course, you can control the registration process for the session by toggling the Registration Status on and off, setting a capacity, or activating a wait list.

You’ll notice s tabs next to your Session Details for your guest list. Every part of the session will live within the Sessions Manager and this tab will allow you to manage your session-specific guest list.

Guest List:

The guest list will look and operate just like the Guests tab does in an RSVP event. If you need to manually add a guest to a session, you’ll do so from within the session’s guest list. 

However, there is a catch - you can only add guests that are listed as  Attending or Checked In. This is because guests must RSVP to your event prior to signing up or being added to a session.

You can add guests directly from your event or from other sessions within your event:

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Your session is set - the guest list couldn’t look any better - now it’s time for your main attraction. Your Speakers.

Duplicating and Deleting Sessions

If you need to duplicate or delete a session, head back into the Sessions tab. On the right-hand side of the session you need to edit, click on the three vertical dots. 

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That’s it! Once you’ve created your Sessions, you’ll need to make sure the correct filters are applied to them in your event page. Check out our next article on the two ways you can filter your Sessions.




 

 

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